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Feb 5, 2024

Notion Alternatives & Competitors

📖 10 min read

Notion is a powerful project management tool, one of the best on the market. It allows a business team to streamline database processes and simplify note-taking while managing projects and collaboration.  

Many business organizations opt for the Notion note-taking app due to its incredibly user-friendly interface with intuitive functionalities and advanced collaboration features that make building a custom-tailored productivity system as straightforward as possible. 

Your team can harness the power of the Notion platform to manage projects, organize content, collaborate between virtual teams, share knowledge, and monitor project progress on the go. 

However, despite Notion’s smooth project management capability, there are comprehensive project management software alternatives to Notion you should consider. Stay with us to read more about the biggest competitors to Notion and find the best, dedicated project management solution.


Best Notion Competitors in 2024

The best competitors to Notion are smooth project management solutions that allow you to manage your workflows in ways that Notion can’t address. 

These team collaboration software solutions can help you handle all aspects of project management and cooperation by providing dozens of plugins and collaboration features. 

Since nothing in this world is perfect, here’s our comprehensive list of cutting-edge note-taking software solutions that can outmatch Notion in various ways. Find your ideal Notion alternative today.

  1. Ayanza: Best for managing team success and health.

  2. Microsoft OneNote: Best for note-taking and project management.

  3. Craft: Best for private and comment-only projects.

  4. Roam Research: Best for personal writing projects and note organization.

  5. Evernote: Best for cross-platform syncing.

  6. Monday: Best for managing note-taking workflows.

  7. Obsidian: Best for knowledge base organization and management.

  8. ClickUp: Best for productive teams worldwide.

  9. Asana: Best for keeping projects organized.

  10. Slite: Best for team coordination.

  11. Coda: Best for managing project documents.

  12. Todoist: Best for developing a task management system.

  13. Airtable: Best for streamlining application and workflow management processes.

  14. Trello: Best for team cross-collaboration.

  15. Confluence: Best for database and internal knowledge organization.

15 Top Alternatives to Notion

Best Notion Alternative for managing team success and health


💸 Free trial: Ayanza offers unlimited features for free for up to 25 users.

🚀 Popular features: Ayanza is swarming with top project management and team collaboration features. Aside from keeping your team in check, you can also rely on Ayanza to manage the mental health, alignment, motivation, and productivity of every member of your team. How cool is that? 

Whether you need a user-friendly solution for enhancing productivity or just an easy-to-use team collaboration platform, Ayanza can deliver and then some.

You have a Newsfeed where you can share your thoughts with others just like you would on Facebook. 

If you’re struggling with putting your thoughts into words, don’t worry, Ayanza’s AI is your new brainstorming partner in crime.

Align with your team members with Rhythms to reap the benefits of being on a team. 

Looking for an all-in-one team collaboration solution? Don’t sweat it – Ayanza’s Tasks feature keeps you covered.

Finally, Ayanza seals the deal with Team Spaces –  your personal virtual space where you can keep up with everything your team does without limitations.

Starting price: Get started with Ayanza for just $6 per month per user for more than 25 users. 

Integrations: Asana, Notion, Trello, GitHub, Google Calendar

Benefits of Ayanza compared to Notion: Where Notion falls short, Ayanza excels. Whether we’re talking about overviewing tasks for each team member and keeping project-related task workflows up-to-date or team management and mutual collaboration, Ayanza shines across all these areas. 

With Ayanza, you can take complete control over your team and handle every aspect of team/project management from a single platform. Share the latest project updates, create a team management strategy to boost productivity, set clear project goals, manage individual team members, document your progress, and share your progress with the rest of the company while having fun with your teammates.

Who should use Ayanza: Business owners, company leaders, project managers, and professional individual users that want to accomplish their objectives should look into Ayanza due to its immense versatility and robust team collaboration workflows.

Ayanza Pros & Cons


  • Ayanza is perfect for team support, collaboration, and management;

  • Tasks connected with OKRs and Vision and shared knowledge help teams accomplish goals;  

  • Multiple database views and hierarchical information organization; 

  • Keeps all tasks in one place; 

  • Automatic team alignment and event generation;

  • Intuitive interface for keeping up with the latest company news;

  • AI-enabled team collaboration;

  • 24/7 customer support.


  • Ayanza can be complex for inexperienced users who have never used similar software;

  • First-time users might find it a bit overwhelming to use; 

  • No API available;

  • No live chat support.

Favorable Review:

“For a long time, I was looking for something to connect the Vision, OKRs, and Tasks for a Tech product. Ayanza is the answer to all my questions.” – Michael Stencl, Sygic

Read our detailed Ayanza vs Notion comparison.


Best Notion Alternative for note-taking and project management

2. Microsoft OneNote


💸 Starting price: OneNote is a free-to-download application. However, it requires a free Microsoft 365 account. 

Benefits of Microsoft OneNote compared to Notion: Although both Notion and OneNote offer unique features, OneNote takes the win for being a more flexible app for taking notes and recording ideas coming to your mind. OneNote is a better solution if you need an easy-to-use note-taking app for capturing your thoughts across various formats. 

OneNote is simpler than Notion because it follows the conventional notebooks and notes model. You can tap into its flexible note layout to manage multiple content types like a pro. More importantly, OneNote allows you to use its core features for free. 

How crazy is that? Whether you prefer working in online or offline mode, OneNote makes capturing and organizing PDF files, videos, page selections, text, and photos as simple as ever.

Pros & Cons 


  • Easy-to-use, comprehensive note-taking app for beginners and advanced users;

  • Supports multiple content types;  

  • Flexible user interface; 

  • Free core features; 

  • Real-time team collaboration;

  • Offline and online application;

  • Create meeting links with notebook attachments;

  • Android/iOS and Mac/PC desktop and mobile app;

  • Capture PDF online/offline.


  • Collaboration features are limited;

  • No mentions or comments available for meetings; 

  • Limited OneDrive cloud feature and storage;

  • Linear notebooks may limit workflows long-term.

Favorable review: “Being a Managed Services Provider I need to take a lot of notes and store most of them. I wanted software that would replace having to use so much paper and then having those papers filed away, which takes time and valuable space in a one-room office. OneNote solves all of that by being my only note-taking software as well as organizing all my notes in digital notebooks.” – Rich Lusk

Best Notion Alternative for private and comment-only projects

3. Craft


💸 Starting price: Create 1,000 blocks for free or unlock the power of Craft for $5 per month for up to five users.

Benefits of Craft compared to Notion: Craft beats Notion big time when it comes to document sharing and creation. In fact, Craft beats Notion and any other similar web tool in terms of design, writing in the app, project or task management, and complex team collaboration functionality. 

Even though Notion is a slightly better option for taking meeting notes, Craft perfectly combines its focus mode with a refreshing design and unprecedented user experience that is simply too good to ignore.

Pros & Cons


  • Craft offers high levels of convenience for users;

  • The app is visually appealing and easy to navigate;  

  • The visually appealing design makes for an enjoyable user experience; 

  • The Craft app is ultrafast; 

  • The note-taking performance is flawless;

  • New users have access to multiple onboarding resources;

  • Unique and innovative functions and workflows.


  • Steep learning curve;

  • Craft Docs isn’t the best task management solution for handling day-to-day tasks; 

  • The Pro plan is a bit pricier than Notion and allows for only five users;

  • Free trial limits usage to only 1,000 blocks;

  • A small user base exposes you to a smaller audience.

Favorable review: “Craft is the best-designed note-taking tool out there. It gets out of the way and offers stigmergic support for note takers having a life outside their note-taking tools.” - Atif Shaikh

Best Notion Alternative for personal writing projects and note organization

4.Roam Research


💸 Starting price: $15 per month

Benefits of Roam Research compared to Notion: Roam is a better solution for generating knowledge links, tracking tasks, and documenting progress. However, it’s a bit pricier than Notion. Additionally, Roam isn’t the best solution for supporting effective collaboration long-term. If you’re looking for a solution for structured knowledge management, Notion wins the day. 

Pros & Cons 


  • No storage limit on file upload;

  • Decentralized note-taking functionality with interconnected, autonomous, and self-updating pages;  

  • Offers API access; 

  • Ideal for engineers, software developers, academics, and researchers; 

  • Shortcuts allow for taking notes quickly;

  • Bi-directional linking;

  • Graph Overview allows users to track progress and manage workflow.


  • Uploading large files tempers with the app’s speed and performance;

  • Simple and dull user interface; 

  • A bit expensive compared to other alternatives;

  • No free plan.

Favorable review: “The aspect of Roam that has delighted me the most is how having it open in a tab changes my perspective on research as a whole.” - Harsh K.

Best Notion Alternative for cross-platform syncing

5. Evernote


💸 Starting price: The Evernote free plan allows you to use the app features for free.

Benefits of Evernote compared to Notion: Evernote is a better solution for people looking for an easy-to-use note-taking app that can expedite and streamline the process of capturing content, thoughts, and ideas. However, if team collaboration, project management, and task monitoring are more up in your alley than taking notes, Notion might be a better choice.

Pros & Cons


  • Freemium plan available;

  • User-friendly interface allows for a simple and quick setup;

  • OCR feature available;

  • Multiple ways to capture notes.


  • Simple task management features;

  • Limited functionality aside from note-taking;

  • Expensive premium plans.

Favorable review: “It’s a great tool to supplement when writing or working. In particular, I love how easy it is to capture images and paste them and how easy it is to adjust image sizes. I’ve been using this product for about seven years, and there was a big update in the middle, so it took me a bit of time to adapt to the new UI, but the updated product has many advantages so I continue to use it.” - Jesus M.

Best Notion Alternative for managing note-taking workflows

6. Monday


💸 Starting price: Monday is available for free. The free plan offers over 200 templates and unlimited boards.

Benefits of Monday compared to Notion: Monday is an excellent option if you need to expedite your task management, custom-tailor data visualization according to your needs, and take project organization to the next level. However, Notion still has better API integration.

Pros & Cons


  • Multiple users can edit the same notes simultaneously;

  • Intuitive team collaboration messaging;

  • Tools for tracking multiple projects and task visualization;

  • Multiple alternative timeline views;


  • Team communication channels; 

  • Task and project management from 

a centralized platform.

  • Pricing per user puts limits on how many users can work on the same project;

  • Visualization options like the kanban boards need some improvement;

  • Poor API integration.

Favorable review: “I absolutely love Monday’s automations and integrations, as well as the dashboards, the different views it offers, and versatility. It keeps our team organized, and on track, and it is all visually pleasing for everyone involved. It helps us save time by automating recurring emails for clients and team members. It saves us so much energy and keeps data organized and easy to use.” - Arianna F.

Best Notion Alternative for knowledge base organization and management

7. Obsidian


💸 Starting price: $50 per user billed annually

Benefits of Obsidian compared to Notion: If you don’t need complex team collaboration and task management workflows, Obsidian might be a more appropriate solution than Notion. It makes note-taking and sharing meeting notes as simple as possible. 

Obsidian provides an easy-to-use software platform that enables you to take notes without distractions. However, you can only use Obsidian offline. Additionally, note syncing between devices in Obsidian will cost you extra.

Pros & Cons 


  • Easily customizable;

  • Freemium plan available for personal users;

  • Easy learning curve;

  • Android/iOS mobile app is super-fast;

  • Lightweight interface allows for smooth workflows.


  • Mobile app usability needs improvement;

  • No option to share the workspace;

  • No online mode.

Favorable review: “Where do I even begin? Obsidian Team and the Maker, congratulations. Amazing, Their hard work, Innovation, and success, It’s all rolled into one. For those of you who know me, I always have something to say Always. This time I’m going to do something a little different, I can sit here and talk about what this product can do all day. but I’m not going to do that.” – Michael Gallegos

Best Notion Alternative for productive teams worldwide

8. ClickUp


💸 Starting price: Aside from a generous freemium plan, ClickUp pricing starts at $5 per user per month.

Benefits of ClickUp compared to Notion: Although both Notion and ClickUp help individual professionals and business teams to consolidate their workflows and get more organized, ClickUp provides three times more features than Notion. Crazy, isn’t it? It also offers more integrations and customization options than any other similar tool, making it ideal for every type of team.

Pros and cons


  • 90+ features and 35 integrations

  • AI virtual assistant

  • Free plan available

  • Intuitive project sharing;

  • Complex features make Clickup hard to use;


  • The mobile app has limited functionality;

  • Steep learning curve

Favorable review: “I love the different view options and I love that I can add additional filters for more detailed views. I absolutely love the dashboard options and all the possibilities that you can create for viewing data in your organization. ClickUp is our one source of truth. I put everything I need in ClickUp and have it linked to other outside resources to make it easy for my team to navigate.” – Ashely W.

Best Notion Alternative for keeping projects organized

9. Asana


💸 Starting price: Free for up to 15 users, premium plans start at $10.99 per user per month.

Benefits of Asana compared to Notion:  Although both Notion and Asana cater to the collaboration and project management needs of agile teams, Asana has been around much longer than Notion. It provides milestone features for building agile project management systems, such as databases, timelines, calendars, and Kanban boards. With Asana, your team can grow in a thriving project management and creative collaboration environment.

Pros & Cons


  • Custom rules to automate project management;

  • Unlimited file uploads with a free account;

  • Comments on tasks option available;

  • Top integrations with creative suites;

  • Project management features allow for tracking project progress.


  • No time tracking;

  • Difficult to master for new users;

  • Complex features can feel overwhelming;

  • Limited task assignment features.

Favorable review: “Asana is a powerful application that streamlines the management of daily activities and large-scale projects, providing our team with a versatile and user-friendly platform. Its customizable options and mobile app integration make it an ideal solution for boosting productivity, both in the office and on the go.” – Juliana K.

Best Notion Alternative for team coordination 

10. Slite


💸 Starting price: $6.67 per month per user

Benefits of Slite compared to Notion: Aside from being more affordable, Slite comes with an easy learning curve and takes less time to master. Although it may have a somewhat limited range of features, Slite’s focus is on providing separate tools for every use case. It allows you to handle every task separately, rather than working on multiple tasks at once. 

Pros & Cons


  • Synchronize communication with Slack integration;

  • Responsive customer support;

  • Easy-to-use interface;

  • Perfect for remote teams;

  • Makes documents organized and easily accessible.


  • No option to edit documents without a log-in;

  • Complex document sharing;

  • Making documents public with web listing is confusing;

  • No Google Calendar integration.

Favorable review: “I genuinely enjoy all the widgets Slite provides, which make it super intuitive and flexible across all use cases. I also enjoy how frequently it is updated with quality features.” – Eduard B.

Best Notion Alternative for managing project documents

11. Coda


💸 Starting price: $10 per month per user

Benefits of Coda compared to Notion: If you’re looking for a more powerful solution than Notion, Coda should be on your radar. It offers more features than Notion and tosses in workflow automation, formulas, and extensive databases. Additionally, Coda is more affordable for business teams as it allows users to add unlimited Viewers and Editors.

Pros & Cons


  • Save time with the website development and coding processes;

  • Innovative iOS mobile preview feature;

  • Cloud-based server access to databases;

  • Options to modify and prepare codes for websites.


  • Coda has no desktop app;

  • Coda’s mobile app is too complex to master;

  • Poor integration options outside software;

  • Tables in Coda could be faster.

Favorable review: “I’ve been using Coda since the closed beta, and I’ve been blown away by their vision for the future and the speed with which they’re implementing new functions. Other than Slack and email, Coda is the main infrastructure for our organization. The flexibility and being able to set everything up and automate exactly to our liking is fantastic.” – Stan S.

Best Notion Alternative for developing a task management system

12. Todoist


💸 Starting price: $3 per month per user

Benefits of Todoist compared to Notion: Although Notion and Todoist share almost the same qualities, the latter doesn’t get so granular with database organization and information management. Todoist is much easier to get into and use daily. Additionally, it supports more integrations than Notion and can streamline the process of adding and managing multiple tasks.

Pros & Cons


  • Easy to use; 

  • Cross-device compatibility;

  • Freemium plan available;

  • Easy to share tasks with other team members across multiple devices;

  • Automatic document syncing is stable and reliable;

  • Intuitive task prioritization and scheduling.


  • Some features are available only in the Business plan;

  • Free plan doesn’t offer essential features such as automatic document backups and reminders.

Favorable review: “Todoist intellisense is superb, and we can quickly add dates times, and priorities to tasks without having to use the mouse. It is highly accessible. It has android and ios support as well and is continuously coming up with new updates and features.” – Param Kamlesh Pathak S.

Best Notion Alternative for streamlining application and workflow management processes

13. Airtable


💸 Starting price: $10 per month per user

Benefits of Airtable compared to Notion: Airtable beats Notion in terms of database flexibility. It streamlines working with databases to make the process as easy as possible. Additionally, Airtable allows you to extend its functionalities with ready-made scripts and apps and offers more integrations than Notion. Even though every Notion pricing plan provides customer support, Airtable can be a real-time saver due to its immense power of automation.

Pros and cons


  • Keeps data accessible in real-time;

  • Intuitive no-code/low-code app builder;

  • Built-in automation;

  • Extensive selection of integrations;

  • Multiple ready-made workflow views


  • Project management comes with limited features;

  • Limited database sync functionality;

  • Premium extension features are quite expensive.

Favorable review: “You can work more efficiently with this platform. Not only can you quickly build collaborative applications, but you can also integrate your favorite ones. What I love most about this platform is its robust end-user database. I can easily import CSV files of my contacts/database and color code them based on my desired categorization.” – Arlene A.

Best Notion Alternative for team cross-collaboration

14. Trello


💸 Starting price: $5 per month

Benefits of Trello compared to Notion: Trello beats Notion in many different fields. It offers more integrations (200+), streamlines team collaboration, and provides extended functionality across four account options. Trello also provides more effective customization options for modifying content boards in Workspaces and can automate your workflows to save you time. 

Pros & Cons


  • View all updates to projects in real-time;

  • Add/remove members with a few clicks;

  • Immense responsiveness across multiple devices;

  • Access to the Kanban system;

  • Effective notification system


  • No offline mode;

  • Commenting and editing options need improvement;

  • Limited storage options per upload;

  • Not suitable for growing teams. 

Favorable review: “It is pretty handy when you need to quickly organize a project, that could be anything, work-related (creating a new mobile app) or private life related (ex. moving to another country), creating tasks in one click and adding details on the checklist, deadline or members is super intuitive and easy to use.” – Ruben M.

Best Notion Alternative for database and internal knowledge organization

15. Confluence


💸 Starting price: $5.75 per month for up to 35,000 users

Benefits of Confluence compared to Notion: Confluence is a great alternative to Notion because it allows you to easily integrate the tools you’re already using. It offers an extensive range of first-party plugins, apps, and integrations. In addition, Confluence makes it easier to prevent accidental edits or deletion by allowing you to edit all content in a draft mode with a publishing workflow.

Pros & Cons


  • Top integrations for Microsoft Teams, Jira, and Google Docs;

  • Intuitive user interface;

  • Extensive range of plugins;

  • Simultaneous document editing;

  • Freemium plan offers unlimited pages and spaces;

  • 75+ page templates;

  • Data encryption.


  • No real-time updates to documents;

  • Single project view;

  • No real-time chatting option.

Favorable review: “As developers, we must document each time we implement a new feature. This is where confluence comes into the picture and using this for quite a while, I can say that it helps us draft a good document for every need like a blog, retrospective, and meeting notes. Also, it’s got a draft template for a lot of things.” – Paresh K.


How to choose the best Notion alternative

So, you’ve been wondering about the best Notion alternative. If you’ve already tested Notion but didn’t click with it, start looking for alternative solutions by weighing Notion’s strengths and weaknesses. 

Think about the things Notion handles well and include the areas where it needs improvement. The knowledge you get from your thinking should help you outline your unique needs. Seek the best Notion alternative with those needs in mind. 

If you have no previous knowledge of things like project management, team collaboration, and task coordination, focus on core features and key factors, such as multi-channel customer support, simple but effective pricing structure, extensive range of integrations, and ease of use. 

The software solution you opt for will only be as good as the features it offers. If a tool has the capabilities to address every need your team might have, you should give it a test ride to see how it stacks up.

Why teams choose Ayanza as their Notion alternative



Easy to use for industry experts

Requires a steep learning curve

Innovative project management system

Complex databases might confuse users

Straightforward user interface makes navigation easy

Too many features might interfere with your workflows

AI-enabled technology helps you brainstorm ideas by providing suggestions, writing reports, etc.

No built-in reporting or goal tracking tools

All features are free forever for up to 25 users

You need a premium plan to invite other users to work on a project.

Ayanza is your go-to solution for handling team collaboration, project management, and coordination. Tap into Ayanza’s advanced features and bring all your collaboration and management needs under a single platform.


What is Notion?


Notion made its first introduction as a note-taking app. However, it quickly evolved into a complex project and database management system ideal for small business teams and solopreneurs. Aside from top-grade note-taking functionalities, Notion is an all-in-one solution for bringing all your project-related details into one place. 

It allows you to build workflows quickly and effectively, share your documents with other team members, customize the platform according to your needs, and create an internal wiki to provide each teammate with useful guidelines and collective knowledge.

What is Notion used for?

Since Notion is such an all-encompassing and complex platform, it supports an extensive range of applications. Still, it comes down to three main use cases: work, education, and personal needs. 

If you need Notion for work, the platform can help you organize your projects and tasks into categories to streamline your workflows and prioritize objectives. 

You can use Notion to:

  • Track goals;

  • Develop design systems;

  • Automate using API;

  • Manage and track documents and other content types;

  • Collaborate with others on complex projects.

Notion can also help students to organize their time, create study schedules, and arrange lessons. With Notion, you can properly manage daily tasks, plan project deadlines, create reminders, outline to-dos, and take down detailed notes. 

It offers quite a few benefits for students, such as:

  • Progress tracking on major reports and school projects;

  • Smart scheduling options for easier management of daily, weekly, and monthly studying tasks;

  • Keeping all your lessons and personal notes in directories with related, easily shareable URLs.

In addition, Notion is an excellent solution for getting your life in order. It stimulates your mindfulness with period journaling and allows you to track your expenses. You can use it to manage household projects, organize your ideas, and create to-do lists according to your individual needs.

How does Notion work?

The official tagline of Notion reads "The all-in-one workspace for your notes, tasks, wikis, and databases." Well, you should know that the company is true to its word. The best way to think of Notion is as an intuitive, user-friendly combination of Todoist, Trello, Evernote, and Google docs. It allows you to do multiple things using a single platform. 

Notion works with content blocks that can be anything from code, bullet points, and checklists, to images, texts, and what have you. You can write a few sentences and then turn them into entire databases or stand-alone pages – the choice is yours. 

The best way to get to the bottom of Notion is to visit their embedded demo page. You can test Notion live without signing in for a subscription.

What makes Notion unique compared to other alternatives?

In an overwhelmingly competitive landscape of industry-standard software solutions, it’s immensely difficult to stand out. However, Notion does it perfectly with its “Share to web” option that allows you to make any database or page live on the web. 

This unique trait enables you to create your own network of wiki pages and websites with information and details about your products, services, company, etc. You can also invite your customers, clients, partners, and employees to leave their comments and cooperate with you on the internet.

What are the drawbacks of using Notion?

Despite the many benefits, Notion isn’t perfect; far from it. It has some major drawbacks you should know about:

  • New users with no previous experience with content blocks may find it difficult to get into Notion;

  • Beginners must take time to master Notion’s many complex features;

  • Notion doesn’t allow you to track your goals, which is why it isn’t a good solution for managing large projects. Since it doesn’t offer milestone features, you can’t use Notion to break down complex projects into phases, set benchmarks, and track progress.

  • Notion lacks reporting capabilities, so you’ll need to spend extra money on a third-party reporting tool.

  • Notion doesn’t offer communication features, making it impossible to keep other team members in the loop with the latest project changes.

Notion customers

At the moment, there are more than 640 companies using Notion in their tech stacks. Their biggest customers are Graphy, UpstageAI, Payhere, Primer, MyBoard, Semrush, LiveSession, Nicelydone, Tella, Specify, Tango, and many others.

Notion integrations and apps

The most popular Notion integrations and apps include Asana, GitHub, Slack, Jira,, Make, Zapier, Google Drive, Trello, Qonto, and Webex.

Notion cost

  • Free – free for individual users.

  • Plus – $8 per user per month.

  • Business – $15 per user per month for up to 250 guests.

  • Enterprise – contact sales or request a trial.

Notion reviews

“We got rid of nearly a dozen different tools because of what Notion does for us.” – Just Watt, Director of Ops & Marketing, MetaLab

“Notion adapts to your needs. It’s as minimal or as powerful as you need it to be.” – Rahim Makani, Director of Product, Matchgroup

“One of the most incredible things about @NotionHQ is the dynamic community being built - creating and sharing at its best.” – Andre Blackman, @mindofandre 

When to choose an alternative over Notion?

You can opt for using Notion when you don’t want to bother with complex features. If a simple, cross-platform note-taking app is the only thing you want, you should look into alternatives, such as Evernote.


Notion may be an almighty project management tool, but it has numerous imperfections that force users to turn to alternative solutions, such as Ayanza. Where Notion’s drawbacks come to fruition, solutions like Ayanza come into the picture. 

From managing project workflows, deadlines for teams, custom task statuses, and overviewing team assignments to mutual collaboration, time tracking, and task coordination, Notion alternatives present solutions for managing all these needs. 

So, if Notion doesn’t cut it for you anymore, these fantastic alternatives can help you take control of your team and the projects at hand. Use these solutions to turn plans into tasks, manage unlimited tasks, crate comprehensive reporting charts, and handle all your business needs without too much hussle. Who knows, your next favorite productivity tool might be waiting for you just around the corner.

Whether a freelancer, project manager, or corporation, Notion alternatives like Ayanza can grace your company with omnipotent, centralized platforms loaded with versatile, AI-powered features that can help you handle your every need.


Is Notion used for project management?

Notion provides a project management system to help your team handle every aspect of complex projects and save time while meeting deadlines.

How do you use Notion in project management?

Notion allows you to manage multiple projects, regardless of their size. You can invite your team to cooperate on a project or configure the Notion platform according to your needs. Create tasks and sub-tasks, check project status, change database views, and handle your every project need on a single platform.

Is Notion still popular?

Yes, Notion is one of the most popular productivity apps on the market. 

Is Notion the best note-taking app?

While it isn’t the best note-taking app, Notion is among the most powerful and flexible solutions for note-taking.

What is Notion best used for?

Notion is best used for project management and gathering all relevant project-related data into one place.

Does Microsoft have a Notion equivalent?

Yes, Microsoft OneNote is one of the biggest competitors to Notion, and one of the best alternatives to Notion.

What are some limitations of Notion?

Some of the most prominent limitations of Notion include:

  • Inability to upload documents larger than 5MB;

  • Workspace limits usage to five users;

  • You can’t restore previous versions of documents;

  • Free plan limits you to 1,000 content blocks;

  • Poor security features;

  • No advanced project management tools.

What features to look out for in Notion competitors?

Look for features like workflow automation, formulas, powerful databases, advanced project management tools, and higher security measures.

What is the best Notion alternative for small businesses?

Ayanza, ClickUp, Coda, Slite, Confluence, and Evernote are the best Notion alternatives for small businesses.

What is the best Notion alternative for large organizations?

Coda, Slite, and Obsidian are the best Notion alternatives for large organizations.