Space cover image
Simona
Simona
May 24, 2023 by Samuel

Weekly Rhythm

Improve your team’s execution with a simple rhythm

team-rhythms-example.png

MONDAY

Weekly Vision

Use vision as a powerful tool for developing a successful team.

image-7233bd9a-a11f-486a-a902-e8957a88b344.png

Vision is the ability to think about or plan the future with imagination or wisdom.

“The organization had lost its vision and direction.”

ℹ️

A 2018 research in UK found that 52% of employees are not able to declaim their company’s vision. At the same time 39% of respondents wish to contribute more towards it, with the proportion rising to 74% in IT services.

Vision as a part of your weekly routine

Decision-making, goal setting & strategizing for the company’s greatest benefit is easy when your team is aligned on a common vision.

Review your vision at the start of a week and decide what you will achieve by the end of it. Write down your contribution & share it with your colleagues.

weekly-vision-example.png

Vision as your response to change

The world changes rapidly fast and it may happen that your ambitions from 5 years ago do not reflect the current flow of events. Vision can be much more than just a sentence on the wall, because it can drive your response to change. How?

  • Enable conscious sensing & let everyone influence the common vision

  • Be mindful of what is currently happening & don’t be afraid to make changes

  • Stay transparent & share it with others

TUESDAY

Planning

Prioritize your weekly tasks and move them from Backlog to To-do.

kanban-board-example.png

Only 16.8% of teams accomplish more than 70% of their planned tasks every week.

Lack of planning is a struggle that many teams encounter on their way toward success. But who said it has to be like that? Planning can actually be very simple if you incorporate it into your weekly routine.

Every good company has always something in their to-do

Tens of tasks in front of you and you do not know where to start. Tons of new ideas from your colleagues. Seemingly never-ending to-do list. You have experienced this at least once, haven’t you?

As a starter for prioritization try asking yourself these questions:

  • What are the best possible things I can do to contribute towards what I want to achieve?

  • What will be better if I accomplish those tasks?

How to structure your task management?

It is really simple. Prioritize your Backlog every week and choose what tasks are the most important. Or Draft new ones that will help you contribute towards your weekly vision and goals. Make those tasks part of your weekly Active. Track your performance within Terminal.

Draft & Backlog

Where ideas happen & are stored.

Active

Where prioritization meets execution.

Terminal

Where you see your progress.

my-work-planning-example.gif

WEDNESDAY

Culture

Share your feedback, recognition, and needs with others to develop a healthy environment of trust and compassion.

image-cf836fea-bc60-48c4-a211-e81c4a1c1d0c.png

“If everyone is moving forward together, then success takes care of itself."

~ Henry Ford

Individuals and interactions over processes and tools

It is the people who move your team forward & develop new ideas for improvement. If they feel satisfied within their working environment & have healthy relationships, they perform better.

📝 FACTS

  • Satisfied employees are 12% more productive than the average worker.

  • 94% of entrepreneurs and 88% of job seekers say that healthy work culture is vital for success

  • Having highly engaged employees can lead to a 202% increase in performance

⏰ REALITY

  • 27% of employees report leaving their jobs due to lack of recognition in the office

  • 1/3 of employees describe their company’s performance reviews as an unhelpful form of feedback

  • 38% of employees want to quit their jobs because of a toxic work environment or one where they don’t feel they fit in

Sharing is caring

Let people share their needs, mutual recognition & feedback on a weekly basis. Discuss soft things & improve your relationships constantly. Encourage everyone to resolve conflicts as they arise. Make it a habit.

company-newsfeed-example.gif

THURSDAY

Innovation

Let the ideas of people who want to bring innovation flow freely.

image-85f08679-ea1b-484b-a4bb-12563ddf2b6b.png

Each organization has to innovate on regular basis to stay relevant within the market.

Innovation as a tool to get significantly better

Innovation is nowadays a common buzzword that represents a new way of thinking & doing something. According to Harvard Business Insights innovation in companies enables three following aspects:

  • it allows adaptability & engages your response to change over following outdated plans

  • it fosters growth & disables stagnation

  • it separates businesses from their competition

How do you innovate?

The 2017 BCG Global Innovation Survey found open collaboration to be a significant factor separating the best from the rest, the best reported to be supporting open collaboration 77% of the time, compared to just 23% for the not so strong performers.

You can support regular innovation from all by incorporating it into your company’s weekly routine. Encourage creativity & ask people to bring their innovative ideas to company through a weekly dedicated space.

New-ideas-meeting-example.png

FRIDAY

Retrospective

Reflect together on your challenges, learnings & successes.

image-ac0783e2-30b7-4fac-b58f-3947405731d5.png

Retrospective means looking back on or dealing with past events or situations.

"Our survey was retrospective."

Achieving success through retrospective reflection

The habit of reflection can separate extraordinary professionals and companies from mediocre ones. And not only that. It also boosts productivity.

“The study found that the act of not only reflecting, but sharing those reflective thoughts helped workers perform even better. In fact, while the reflection group increased its performance on the final training test by 22.8% than did the control group, the sharing group performed 25% better.

Where to start?

Make a successful habit out of reflection practices by simply starting to ask yourself and your colleagues the following questions:

  • What are your successes and what didn’t go so well this week?

  • What are your main learnings?

  • What still puzzles you?

retrospective-example.png

Our 5 weekly rhythms represent a simple routine that everyone can live up to. We believe that this could be an inspiration for a culture of every company.

💫

This page was created in Ayanza.

Sources

https://builtin.com/company-culture/company-culture-statistics

https://blog.greenthumbs.in/company-culture-stats.php

https://online.hbs.edu/blog/post/importance-of-innovation-in-business

https://www.viima.com/blog/innovation-stats

https://www.goodreads.com/book/show/134454.The_Reflective_Practitioner