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Jan 25, 2024

10 Best Planning Tips for Daily Usage

Do you have trouble planning your day and being efficient?

Become the master planner and manage your day without struggle. With these tips, it will be as effortless as it can be. Daily planning will help you be more productive and achieve your goals quicker.

Because “A goal without a plan is just a wish.” ― Antoine de Saint-Exupéry.

In Ayanza we believe creating a plan can be even fun! No more trouble, just quick, simple, and effective planning. Bingo!  

How are the planning tips helpful?

Statistics say that 82% of people don't have a dedicated time management systemdon't be one of them! 

Planning is the first step to success.

It requires discipline you have to find within yourself and the stamina to hold onto your plans and take action.

To have a plan means that you have already decided where you want to get in the future.

By writing down your plans and sticking to them you are painting the future and being the artist of your own life.

Planning will also teach you how to be more accountable. Effective time management means less stress, better work-life balance, more focus, more free time, increased prodcutviity, and higher energy levels. 

These planning tips will make your work and personal life more organized and systematic.

10 Best Planning Tips

No matter if it comes to your life plans, work plans, or growth plans for your company, you can use these tips in every scenario:

1. Be prepared

Before anything else, preparation is the key to success. The best time for planning is morning. Having an efficient morning routine will make you happier, more relaxed, and stress-free. Plus, you will achieve better results. Find out how to develop your perfect morning routine. that will make you more productive in the day.

2. Don’t waste time overthinking

Give yourself a set time of 30 minutes every day to write down a completed plan.  Think about how much time you need for each task. Quick tasks need to be incorporated as well. Sometimes things can go wrong, and tasks can take longer to finish. Be ready for the unexpected.

3. Realistic and specific goals as a way to succeed

Are your goals achievable in terms of time? What are the obstacles you could face? Do not put too many tasks on your daily to-do list because later in the day, you can get very frustrated and demotivated when you won´t be able to complete all of them.

4. Plan your day according to energy levels

Every day there are moments we have low energy. Know your own body and how it functions. When are you usually most productive during your day?

5. Check your deadlines

Is there anything you need to hand over today or tomorrow? Put this on the top of your list as a priority. Deadlines help you manage priorities and create a rodmap of how much time you have left to complete individual tasks. With these insights, you can adjust your speed and effort. Furthermore, checking priority deadlines off your list reduces the amount of pressure you’re under and helps you become more productive.

6. Use task management tool

Which help you have order and clarity in your tasks and save you a lot of time. When using AI management software like Ayanza you will be reminded what tasks are still waiting to be done, completed, or backlogged. You can also see what other teams are doing and working on. Organizing your time can be stressful and that’s where Ayanza can help by visualizing, prioritizing, and organizing your tasks. Keeping everything in your head can be exhausting and leads to mistakes, so its best to use a task management tool. 

7. Obstacles on the way

What is pushing you backward? Is there something that makes you lose your focus? Is it some bad habit of yours, or is it something external?

Try to avoid such disruptions as checking your phone every 10 minutes or spending excessive time on social sites and scrolling. It can even be your colleague talking to you all the time or wanting you to do something for him.

All these things stop you from getting closer to your desired audacious goal. 

8. Share your plans with others

It can help you stick with them. Find a buddy that will cheer you up and have a support system in your team.

Planning sessions are also a great way to view your goals more realistically, see them from a different person´s perspective, and get feedback.

By sharing your plan with your friend, mentor, or team, you are more likely to keep the word. You will feel more accountable when others know.

Sharing your progress with people will encourage you to continue and not give up.

9. Motivate and reward yourself

Even for small accomplishments. You deserve it! Every day brings something new and you need to reflect on your accomplishments. This helps you motivate yourself for what’s to come instead of getting stuck in a neverending cycle where you’re constantly chasing endless goals. Every small accomplishment matters!

10. Be patient and persistent

Setting a goal is not enough. It is just the first step of the whole planning process.

What´s more important is deciding what to do to achieve it and staying with your plan long-term. It requires commitment and discipline. Keep yourself active, and do not procrastinate, or at least as little as possible.

How to start with the implementation of planning tips

The first step is to plan your work for today and every day of the week. Then start.

Do not only focus on your plan because it´s not just about planning. Instead, be very strict about completing the tasks. Implementation is key. Your plan can be pure perfection, but without execution, nothing is going to turn into reality.

Don´t wait, act NOW:

A good plan violently executed now is better than a perfect plan executed next week.” ― George S. Patton, former Officer in the U.S. Army.

It is not just about making a good plan, you also have to take small steps that can get you to the big goal. Gradually you will reach your ambitious goal. So what are those steps?

  • The first step towards successfully implementing the tips, is asking yourself, what planning method will work best for me and I will enjoy the most?

Method that is too complicated or makes you bored will be a pain to maintain. 

You can be old school and use a paper planner. If you want to be extra effective use a digital tool such as Ayanza, it is mucfh easier to write into your mobile while traveling than to a diary. Combine both and you will never lose track of your time again. 

  • Secondly, make a lovely organized schedule - plan out your day, week, or even a whole month and divide time for each task and goal. For this you have to predict how much time will be needed to finish the work.


Make sure to set aside some extra time for each task. It will prevent you from unwanted surprises and time pressure. 


With Ayanza your strategic planning process will be easy peasy, and planning time will take a minimum. Templates like Dailyprep will kickstart your day and give you confidence and structure. The Weekly vision check-in will track your progress and keep you motivated.


We strongly believe that now you are getting very close to becoming a planning genius. Let's summarize the most relevant information:

Make your plans realistic because life is not a fairytale, unfortunately, so set achievable goals and tasks that are viable given your current resources and schedule.

Secondly, break down larger goals into smaller, manageable tasks to make progress feel attainable.

Don´t forget to prioritize. Focus on the most important tasks first and arrange other tasks based on urgency and importance.

Using paper-based forms of reminders such as calendars, and to-do lists is beneficial but takes longer time. If you want to step up your game, use online tools like Ayanza that make achieving aims extra easy and enjoyable.

Now, all you need to do is start. Good luck!

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Will planning tips help me reach my goals?

Definitely, just trust the process. Planning can help to reach goals by providing a roadmap, setting clear deadlines, and tracking progress toward your goals. Yet, it's important to remember that planning is only one part of the process, and consistency, hard work, and perseverance are also essential to achieving goals.

It takes time to incorporate all the planning tips into your daily habits, but once things fall into place, you will start seeing huge changes in your productivity levels. Not only will you be able to complete your tasks quickly, but you will also preserve your mental health and enjoy your work instead of feeling overwhelmed.

How to constantly follow planning tips?

To become the king of planning, try these tips:

1. Make planning your new habit. Incorporate it into your everyday life.  

Simplicity: choose a planning system that is the right one for you. Don´t worry. It is much easier than choosing a life partner. Our planning templates get most of the work done for you. Look at one of our easy-to-follow and joy-to-use templates and pick the one that most fits your needs. 

  1. Be ready anytime to modify your plan if any changes occur.

  2. Reflect on your plan: review your goals and progress regularly. Decide what is and isn't working for you. 

  3. Celebrate your accomplishments: If no one else rewards you, be it yourself that will appreciate your hard work, It will keep you much more motivated and going further.

Don’t beat yourself up if you don’t complete every task from your list. You can continue tomorrow. However, avoid such habits as postponing duties that are difficult to finish.

Ayanza is always here to help you accomplish your goals and support you. We truly care about your success. Because Your success is our success.

How much will planning tips leverage my productivity?

Planning can dramatically increase productivity. It helps to prioritize tasks, set achievable goals, and manage time effectively. The good news is, that the final result is in your hands and depends mainly on your effort. 

Work habits, discipline, and your ability to stick to the plan are just some factors that impact the overall outcome and the measure of your productivity. These are all internal factors that you are definitely able to control. You are already on the way to your success. Just stay focused and determined.