ClickUp vs Trello: Which to choose in 2024?

The expansion of AI technologies can help business organizations streamline everyday core operations, including project management, team collaboration, and communication. Though there are many online collaboration tools around, they significantly differ in terms of features, strengths, and weaknesses.

Which one you choose comes down to your business goals. ClickUp and Trello are excellent solutions for project management and collaboration. Thousands of companies trust these tools to help them reach their project goals and keep team collaboration at the highest level. 

Today, we’ll compare the two to examine their features, pros, and cons and help you make an informed decision for your business organization. In addition, we’ll offer you an alternative solution with a wide range of task management features. Read our comparison to find out who takes the win.

ClickUp vs Trello Overview

The basic idea behind ClickUp is to create an all-encompassing, centralized workspace for project and task management. Though finding your way around ClickUp interfaces requires a steep learning curve, ClickUp brings all your workflows under one collaboration tool to help you eliminate the need to switch between different solutions. 

With so many integration options, ClickUp makes customization as simple as possible. ClickUp empowers your teams to take collaboration to the next level by tapping into various workflow and calendar templates, reporting and tracking features, and management tools.

Trello, on the other hand, empowers project management versatility by offering an interactive workspace with collaboration elements like Gantt charts, cards, lists, and boards. 

Trello is a fantastic product or project management platform that allows you to break complex projects into simpler tasks and build workflows to prioritize processes and meet deadlines. 

Trello goes well beyond basic task management, which makes it ideal for handling complex project management tasks. It provides an eye-pleasing workflow layout with complete tracking performance metrics to help you stay ahead of each project’s process.

Both solutions can help project management teams to divide projects into simpler tasks, streamline collaboration, store and share files, tap into advanced time tracking, and empower collaboration through custom dashboards. 

More importantly, they both offer free trials in addition to premium plans. However, ClickUp offers a bit more in its free version, including viewing projects and tasks in multiple views. Now, let’s help you choose a dedicated budget management tool.

What is ClickUp?

ClickUp is barebones project management software that empowers business organizations to replace all the apps they use with a single, omnipotent solution. The project management software tool provides an interactive unlimited workspace environment to house all your projects and tasks under one project management platform.

If you opt for using ClickUp, you’ll get access to many productivity tools for creating multiple workspaces and maintaining native real-time communication. 

Each workspace gives you multiple collaboration tools, such as:

• Advanced time tracking;

• Goal tracking;

• Project completion tracking; 

• Forms; 

• Custom charts; 

• Documents; 

• Whiteboards; 

• Activity maps for activity tracking; 

• Workloads; 

• Tables; 

• Timelines; 

• Kanban boards; 

• To-do lists. 

You can build custom dashboards, share tasks, change custom views, and work on pre-built and custom automations. With such agile team collaboration options, custom pricing, and milestone tracking features, ClickUp is the top solution for simpler and non-engineering teams. 

It covers a wide range of industries, including customer service, IT, customer relationship management, recruiting, sales, and more.

ClickUp Overview

Here’s a quick overview of ClickUp features, customization options, pricing, etc.

Features

ClickUp allows you to view your projects in different styles, automate tasks, tap into advanced scheduling options, and power up your team collaboration with trackable tasks.

Top features include:

• Multi-view styles – toggle between calendar templates, unlimited boards, and to-do lists to make your projects more scannable;

• Prebuilt automation – tap into ClickUp workflow automation tools to change priority levels with custom role creation options, assign tasks, deploy tasks with external apps, view custom statuses, track project goals, etc.

• Ready-made templates – ClickUp gives you access to various templates for creating and scheduling tasks according to your needs. Whether you need to plan content for social media campaigns or create a daily schedule, ClickUp templates help complete those tasks.

• Multiple collaboration tools – ClickUp allows you to track your tasks by building whiteboards where your project managers and team members can write ideas, view workflows, etc. In addition, you can tap into ClickUp email and real-time chat features to keep your team up-to-date with the latest news.

Team sizes

ClickUp offers five pricing plans to cater to individual and corporate users. Whether you manage a small team or an enterprise organization, ClickUp can meet your needs. 

The Unlimited plan is perfect for a small team with a couple of team members, whereas the Enterprise plan caters to companies with multiple large teams. 

Though Enterprise may be a more expensive plan, it offers priority customer support options, unlimited task management capabilities, and more.

Storage

All ClickUp premium pricing plans include unlimited storage. The only exception is the Free Forever Plan which caps storage to 100MB.

Customization

ClickUp offers multiple task and page views, templates, custom fields, tags, time tracking, and automation options to adjust to your project management style and business needs. 

Integration with other apps

ClickUp offers over 1000 free integration options. These include top solutions, such as Slack, HubSpot, Google Drive, Dropbox, Outlook, Google Calendar, YouTube, Zoom, Chrome, Amazon Alexa, MS Teams, and more. 

Sharing

Thanks to over a thousand third-party app integration options, ClickUp is ideal for file sharing. You can share everything with OneDrive, Dropbox, Google Drive, etc. 

Pricing

ClickUp offers five pricing plans:

• Free – $0 per user per month (free forever)

• Unlimited – $5 per user per month

• Business – $12 per user per month

• Business Plus – $19 per user per month

• Enterprise – contact sales to get a quote

ClickUp FAQ

How many companies use ClickUp?

According to the latest stats, more than 6500 companies use ClickUp.

Is ClickUp free forever?

ClickUp Free plan is free forever. However, the plan can’t cater to larger teams due to offering limited access to collaboration and project management features.

Do big companies use ClickUp?

Many big companies rely on ClickUp, including GreenBiz Group, Rubix Agency, Instant Teams, Unbridled, Ubisoft, Netflix, Airbnb, Uber, Nike, and Google.

Why do people love ClickUp?

Customers prefer ClickUp to other similar solutions because it easily matches the needs of every type of team. It empowers teams to keep collaboration, organization, and planning under one roof. However, if you feel that ClickUp does not suit your specific needs, you can explore different ClickUp alternatives.

What is Trello?

Trello is the leading company in the project management software industry. The platform offers a user-friendly interface with popular project management tools, workload management options, and an interactive knowledge base. 

While Trello might not include all the options, tools, and features as ClickUp, the company wraps its finger around project management like no other software solution on the market. Instead of trying to replace all other apps with one centralized solution (like ClickUp aims to do), Trello focuses more on streamlining every project management-related process you can think of. 

Thanks to its simplified interface, using Trello is as simple as it can be. The central dashboard gives you tools to build unlimited Kanban boards per workspace, including simple customizable templates, unlimited cards, tables, timelines, maps, and more.

Trello Overview

Here’s our comprehensive overview of the best Trello features, customization options, third-party app integration, pricing, and more.

Features

Trello empowers team collaboration and task management through visualization, task tracking, workflow building, advanced automation, and project management features. Automate daily tasks, use checklists to manage communication, add files, and customize workspaces according to your team’s needs. 

Key features include:

• Trello views, boards, lists, and unlimited cards – create a unified view across all your projects to keep your team on the same page with priority goals and instant team tasks.

• Unlimited task management – manage all tasks from a centralized dashboard with commenting, due dates, member assignments, attachment sharing, and checklists.

• Timeline view – track progress across all your projects and drive actionable insights to improve daily, weekly, and monthly scheduling.

Team sizes

Trello’s multi-tiered pricing structure caters to business organizations of all sizes and shapes. Whether you’re running a small team of only a few members or an enterprise, Trello can meet your every requirement. 

In addition, Trello’s Enterprise plan empowers you to choose how many team members you want to add (up to 5000 users). If you need to add more than 5000 team members, contact Trello for pricing.

Storage

Though Trello includes no limit for storage, the Free plan limits your per-file storage to 10MB for each attachment upload.

Customization

Trello offers powerful customization options that allow you to add custom fields, customize cards, personalize boards, and shift between new field types to personalize your workflow on the go.

Integration with other apps

Though Trello may not offer as many integrations as ClickUp, it connects to popular productivity tools, such as Hootsuite, Kanban WIP, Salesforce, Dropbox, Google Calendar, Mailchimp, Evernote, etc.

Sharing

Trello doesn’t offer as many sharing options as ClickUp. If you want to share files with Trello, you can do it via Dropbox.

Pricing

Trello offers five pricing tiers:

• Free – $0 for your whole team

• Standard – $5 per user per month

• Premium – $10 per user per month

• Enterprise – $17.50 per month per user (for up to 250 users)

• Custom – contact sales (for more than 5000 users)

Trello FAQ

How many companies use Trello?

At the moment, over 23634 companies choose Trello as their main productivity tool.

Is Trello free forever?

Trello’s free plan is more generous compared to ClickUp and offers unlimited storage, unlimited activity logs, and all other basic features.

Do big companies use Trello?

The biggest Trello users include companies like Google, Paypal, Spotify, Tumblr, and Unicef.

Why do people love Trello?

People love Trello because the company empowers them to manage all their tasks from a unified dashboard. It’s simple to use and offers streamlined workflows for handling complex projects while saving time, effort, and resources.

How are ClickUp and Trello similar?

Both companies offer similar collaboration, task tracking, and project management features. They offer templates, automation, collaboration, and multiple views. You’ll find boards, tables, and lists in both solutions. 

Trello’s Dashboard:

Their dashboards offer similar options with a slight difference – ClickUp offers more customization tools, view options, and project management abilities.

ClickUp’s Dashboard:

How are ClickUp and Trello different?

ClickUp’s workspace:

One of the biggest differences between ClickUp and Trello is the range of viewing options. While ClickUp uses color-coding schemes, calendars, boards, and lists, Trello adds maps, workspaces, tables, dashboards, and timelines to the mix. 

On the other hand, Trello offers automation options through its Butler feature, whereas ClickUp includes over 100 automation methods. Other differences include the range of features included in a free plan, pricing, customization options, integrations, etc.

Trello’s boards:

ClickUp vs Trello: Which should you use?

Why use ClickUp instead of Trello?

• You need more advanced features and productivity tools;

• Customization and flexibility play an important role in your workflow;

• You’re looking for more advanced automation options;

• Tracking performance indicators and other metrics is relevant to your project management efforts;

• Affordability is critical to your business.

Why use Trello instead of ClickUp?

• You don’t want to bother with a steep learning curve;

• You need a tool with a user-friendly interface and transparent features;

• You plan to extend your productivity beyond basic features;

• You’re looking for a solution with a generous freemium plan.

Why use Ayanza instead of ClickUp or Trello?

Though Ayanza may not be as popular as ClickUp or Trello, it offers much better collaboration and management features than both competitors. Ayanza is your go-to option if teamwork plays a critical role in your organization. 

It gives you multiple team spaces with access to AI-powered features, shared knowledge bases, and OKR-based task management options. In addition, Ayanza allows you to customize its pricing plans according to your specific needs using a pay-as-you-go pricing model. It also offers quite a generous free plan.

Ayanza Features

• Notebooks – create your notebook management environment with an AI-powered writer to share your ideas with your team, add team members to conversations, schedule notes to improve team engagement, etc;

• Newsfeed – tap into a user-friendly newsfeed with transparent options to streamline your everyday workflows; 

• Projects – change project themes, create project workflows, and seamlessly switch between ongoing tasks;

• Tasks – streamline task creation with rich task management tools, edit tasks, and adapt workflows to meet your project management requirements;

• Chat – use an AI chatbot with a real-time chat editor to create group chats and share private messages on demand;

• Wiki – add comments to tasks and keep all project-related documents in a centralized, easy-to-access shared knowledge base;

• Strategy – keep your project managers, team leaders, and CEOs up to date with the latest events;

• AI task manager – unlock streamlined team collaboration on complex project-related tasks with Ayanza’s advanced AI task management tools;

• Kanban daily standup – empower your team with project visualizations to identify obstacles and get up-to-date with the delayed, upcoming, and completed tasks;

• OKRs – connect OKRs to specific projects to prioritize tasks and meet deadlines;

• AI – take your project management skills to the next level with Ayanza’s AI-powered technologies.

Team sizes

Ayanza can cater to business organizations of any size. Whether you need a simple platform for managing a few team members or a streamlined solution for a large organization, Ayanza can handle projects for individuals and unlimited users alike. 

Storage

Ayanza offers unlimited storage across all its pricing plans. Since it has no user limit, you can rely on Ayanza to enhance your team management and collaboration efforts.

Customization

Ayanza’s user interface is one of its biggest strengths. Since it’s so well-organized and transparent, Ayanza can help you manage complex projects and handle various tasks through its fully customizable dashboard.

Pricing

Free: up to the first 200 tasks or notes created

Pricing: $6 per user per month, and custom pricing options

Integration with other apps

Ayanza currently only integrates with Google Calendar, GitHub, Asana, Notion, and Trello, and more integration options are coming soon.

Sharing

Ayanza excels when it comes to file sharing. It offers multiple sharing options without extra charges, including custom charts, videos, images, and more.

ClickUp vs Trello chart comparison

FAQ

Is ClickUp better for smaller teams?

Though ClickUp works for teams of all sizes, it works better for larger teams and complex projects. If you need a similar solution for a smaller team, try Ayanza.

Can Trello handle complex project management?

If you prefer using Kanban boards to manage complex projects, Trello might be right up your alley. However, if Trello can’t meet your project management needs, you should try Ayanza.

Does ClickUp have a mobile app?

Every ClickUp pricing plan offers access to the ClickUp mobile app.

Can Trello integrate with other tools?

Trello integrates with a wide range of top-grade third-party apps, such as Hootsuite, Kanban WIP, Salesforce, Dropbox, Google Calendar, etc.

Which one is more affordable, ClickUp or Trello?

Since Trello requires extra charges for Power-Ups, ClickUp wins the day as more affordable.