12 Best Healthcare Project Management Software Platforms in 2024
With many new technological advancements, it’s time we started incorporating advanced software solutions into healthcare and building better work environments. That’s precisely where project management platforms come in.
Project management platforms are crucial to the healthcare industry, as they help medical staff improve their workflow and simplify their already stressful lives, at least by a tiny bit.
If you need a project management tool for your central workspace, check out our list of the top twelve healthcare project management platforms below. With the help of these tools, you can improve workplace collaboration, track tasks, teams, and projects, and take your fussy workplace to the next level.
What is healthcare project management software?
Healthcare project management software is a platform or a tool that specialists and project managers can use to coordinate and manage various healthcare projects by tracking project progress, tasks, deadlines, etc.
These central platforms and tools reduce the workflow of doctors, nurses, pharmacists, and anyone else in the healthcare industry, by automating specific tasks, connecting to various other apps that these specialists use daily, tracking deadlines, tasks, teams, and detailed inventories, assigning resources, generating reports, etc.
They’re a great addition to any hospital, practice, clinic, pharmacy, or lab, as they help medical facilities, workers, and project teams with various projects by speeding things up, keeping them on schedule, and minimizing the risks involved in running such a business operation.
Purpose of project management software in healthcare
Such tools are used for a wide range of purposes which all help improve the work happening in each healthcare establishment. Namely, these tools help in the following ways:
Enhancing planning – Healthcare project management tools allow doctors, nurses, and other medical technicians and specialists to schedule tasks and create plans for various healthcare projects. Tracking the project's status, these tools help medical workers finish tasks on time and reach specific goals.
Managing resources – You’re likely aware that most hospitals run in multiple shifts, and the work never stops. Well, project management tools help there, too. They allow admins to manage staff, equipment, rooms, and operation theaters by allocating these resources to specific shifts, teams, and times.
Improving communication – Such tools also help various healthcare teams and medical workers communicate by integrating the project management software with daily apps that medical specialists use.
Reducing risk – There’s a massive risk when running a healthcare business, but these tools can help reduce it. Namely, they can identify and track possible risks, which can help healthcare specialists mitigate them by preparing in advance. These include operations, patient scheduling, and lab stuff.
Creating reports – Whether you’re after lab, operation, or any other type of report, healthcare project management tools have you covered. Whenever you complete a healthcare project, these tools can help create automated reports, making it easier to look into what was done and how it was done. Moreover, these reports can also help other projects in the future.
Documenting projects– These tools also keep track of everything, including tasks, resources, and time frames, and they can help create documentation for various projects. It ensures there are necessary documents in case of any legal issues. These documents for inventory management can also help improve future projects.
Features of healthcare project management software
Finding the best healthcare project management software can be challenging. You’ll need to find a tool that fits your healthcare needs and has features to simplify healthcare project management.
Essentially, whether you are looking for the best real estate project management software tools, or any other type of project management solutions, there is a checklist of features that must be present.
What are these features in healthcare management, and what should you look for in such software?
Customizability – Not every healthcare project is the same – the right software can cover that. You’ll need a tool you can customize for any project type and use for various management needs. That includes personalization and adaptation towards any kind of healthcare project.
Usability – The right healthcare project management software must be easy to use and have an excellent interface to help your workflow. You’ll be accessing and managing multiple projects and patient records, and you’ll need software that doesn’t complicate things.
Security – Everyone in the healthcare industry knows the importance of keeping patient records safe and secure. You can’t afford these records to fall into the wrong hands, and that’s why you need a tool with increased security measures to keep patient records safe from unauthorized access.
Pricing – Although not the primary aspect of what you should look for in healthcare project management software, the price of the software is essential. You’ll need a cost-effective tool that makes it worth using it. If the business can’t afford it, no amount of features will be worth it.
Integration – Healthcare specialists use various tools in their everyday lives, and a good healthcare project management platform must be able to connect to these tools. That makes the daily lives of doctors and nurses much easier, as it reduces their workflow and allows them to make changes in one app that will apply to all other apps.
Top 12 project management software for healthcare
Without further ado, these are the top twelve project management platforms currently on the market.
1. Ayanza
Ayanza is one of the best project management tools on the market, making it an excellent decision for any type of project, including healthcare ones, as Ayanza can adapt to any project management situation. With Ayanza, you can create larger team spaces, enhance communication, track tasks and projects, generate reports, etc.
➕ Pros
Incredibly customizable and accessible from any device with intuitive navigation, clean feed, and smooth editing;
Slack-like chat with private groups, great notifications, and an editor for chat messages;
Fantastic notebook features with scheduled notes and excellent notebook management;
Easy-to-use tasks and task-editing that fit any project management needs, coupled with outstanding visuals and themes;
Simultaneous document editing, a powerful comment system, and knowledge hubs;
➖ Cons
Modularity requires you to choose features individually instead of getting a complete platform.
However, that’s precisely what makes Ayanza so great. Because it comes in modules, you can use and pay only for the features you need. Combining that with an excellent chat experience, powerful and intuitive notes, and simplified projects and tasks, Ayanza is excellent all-around.
💳 Pricing
Free - up to the first 200 documents or tasks created (full product experience)
Subscription - $6 per user per month
2. Redbooth
Redbooth is another top-rated and widely used project management tool companies like Coca-Cola and Cisco use. It can also be an excellent choice for healthcare projects as it brings various features, making it incredible at simplifying tasks and dealing with different projects.
Pros:
Quickly and easily assigning tasks;
Incredibly well-designed user interface;
High-quality video and face-to-face meetings;
Powerful mobile app;
Effective team communication and collaboration.
Cons:
There’s no email functionality;
Customization options are minimal;
There’s only 2GB of file storage.
It’s brilliant at task and workforce management, allows high security and effective communication, generates great and stylish project reports, and does great visual timelines for healthcare projects.
Pricing:
Pro Plan – $9 per user per month
Business Plan – $15 per user per month
Enterprise Plan – custom pricing
Of course, there’s also a 14-day free trial, which doesn’t require a credit card.
3. Smartsheet
Smartsheet is a modern, all-in-one project management tool delivering consistency, scalability, and automation features. It’s dynamic and can be customized to any project type, including healthcare projects. The characteristic feature of Smartsheet is that its user interface looks like spreadsheets you might already be familiar with.
Pros:
Compliant with HIPAA, GDPR, and GxP;
Incredible integration features;
User-friendly platform that’s easy to learn.
Cons:
Lack of analytical tools;
Limited customization options;
Not so great at management or reports.
With workflow automation, easy team collaboration, effective inventory scheduling systems, and incredible security features, Smartsheet can be an excellent healthcare project management platform choice.
Pricing:
Free – $0 for one user or up to two editors
Pro – $7 per user per month
Business – $25 per user per month
Enterprise – custom pricing
Smartsheet also offers a 30-day free trial.
4. ClickUp
ClickUp is an already-established and well-known project management platform for various purposes, and one of those is also healthcare. You can manage multiple projects from start to finish, allowing users to track tasks and progress, generate detailed reports, and communicate with other team members.
Pros:
Drag-and-drop features;
Incredibly straightforward user interface;
A massive number of tools for integration;
Efficient and quick communication between users;
Automation features for appointments and SLA processes.
Cons:
The enterprise option is relatively expensive’
ClickUp charges businesses depending on the number of users;
It’s a general project management tool and isn’t optimized for healthcare;
It’s a complicated software because of its many features.
ClickUp offers fantastic communication and a practical approach to collaboration, has documentation solutions, and does record, contract, inventory, and patient experience management incredibly well.
Pricing:
Free version – $0
Unlimited – $5 per user per month
Business – $12 per user per month
Business Plus – $19 per user per month
Enterprise – custom pricing
You can also get a 14-day free trial to try ClickUp.
5. nTask
Created with large-scale projects in mind, nTask is one of the most remarkable healthcare project management tools. It allows for organizing and managing multiple projects simultaneously and helps streamline the entire process. The tool has calendars and tasks, various communication tools, and risk management.
Pros:
Easy project planning prioritization;
Kanban boards and the drag-and-drop feature;
Creating notes during meetings;
Saving time for projects with time management tools.
Cons:
It’s not the most convenient tool;
It lacks customization;
The reporting feature is mediocre.
Some of nTask’s most significant features include task, team, meeting, project, and risk management. There’s also a Kanban board and an excellent time-tracking feature.
Pricing:
Premium – $3 per month
Business – $8 per month
Enterprise – custom pricing
Premium and Business packages require you to pay for a yearly subscription, and both levels offer a 7-day free trial period.
6. Nifty
If you’re looking for an efficient and effective healthcare project management tool, Nifty might be the best solution for your needs. It deals with remote management of projects, work, and communication and has collaboration tools that make project timelines and workloads incredibly easy to understand and complete.
Pros:
Ease of use;
Drag-and-drop features;
Automated notifications and reports;
There’s a free version.
Cons:
It’s not the best for integrating with other software;
Low storage regardless of version.
What makes Nifty a good choice is its easy-to-use interface, fantastic database feature, and built-in chat to communicate with anyone on the team.
Pricing:
Free – $0 for unlimited users
Starter – $5 per user per month
Pro – $10 per user per month
Business – $16 per user per month
Enterprise – custom pricing
There’s a 14-day free trial for each of these. Moreover, getting an annual instead of a monthly subscription can get you up to 45% lower prices, and these versions differ in support, security, and advanced features.
7. Workzone
This customizable, intuitive platform will take your project management skills to the next level. You can combine it with other tools to boost your productivity and organization. It will help you keep everything in order and focus on your primary goals.
Pros:
High uptime of 99.99%;
Automated lists and advanced reports;
Various project templates and customizable dashboards;
Incredible dashboard and many features;
Excellent support.
Cons:
On the costly side;
Templates can be challenging to manage;
Various features make it complex to use.
Workzone’s ability to manage multiple projects from one dashboard, collaborate with all team members in a safe and secure environment, make personalized to-do lists and efficiently manage awkward tasks, making it a good choice for healthcare project management.
Pricing:
Team – $24 per user per month;
Professional – $34 per user per month;
Enterprise $43 per user per month.
Workzone offers so-called Test Drives, which involve more than just free trials. They’re a demo of the platform and include training and help from Workzone’s staff.
8. Upland PSA
Previously known as Tenrox, Upland PSA is primarily an automation software that can increase profits. Used in various industries, Upland PSA is specifically designed for the task management experience. If you want to improve your workplace productivity and meet deadlines, Upland PSA may be your perfect choice.
Pros:
Highly customizable;
Adaptable for all project management types;
Offers various task and team management features.
Cons:
Not designed with the healthcare industry in mind;
It might be too complex for beginners.
Upland PSA’s modularity feature is its most vital selling point. You can implement their entire project management system or use only the necessary modules.
Pricing:
You’ll need to contact Upland PSA to get info about their pricing system, but other sources report a free trial version exists, with the monthly cost being between $15 and $20 per user.
9. ClearPoint
To stay on top of your game, you should use ClearPoint. Its primary focus is to measure your performance, analyze your results, and give suggestions based on your current workplace state. With this platform, you can set better goals and work more efficiently on your projects.
Pros:
Easy to use;
Multi-project dashboard;
Gantt charts;
Alerts.
Cons:
Lack of configuration for specific workflows;
Lacks customization options;
Complex dashboard because of too many features.
ClearPoint’s efficient collaboration features allow for effective communication, while a resource management system, a simple project calendar, and various reporting tools make it a powerful healthcare project management solution.
Pricing:
The price of using ClearPoint will depend on the number of users and your healthcare project management needs.
10. OpenProject
OpenProject offers management tools to help you transfer your business to a digital environment. This reliable tool can help you improve workplace communication while monitoring your tasks and enhancing productivity. It’s a versatile tool that’ll contribute to your overall project management.
Pros:
Easy to use and offers efficient real-time communication and collaboration features;
Highly customizable;
Multilingual options.
Cons:
Advanced features locked behind paywalls;
Open source means there are privacy issues.
The best part about OpenProject is that you can integrate it with other healthcare apps and tools for the best experience. Aside from integration features, this platform allows you to create comprehensive graphs and statistics, assess risks, and monitor workplace performance.
Pricing:
Community Plan– free
Basic Plan – $7.25 per user per month
Professional Plan – $13.50 per user per month
Premium Plan – $19.50 per user per month
Corporate Plan – custom pricing
Of course, there’s a 14-day free trial available, too.
11. MocDoc
Whether after a hospital, clinic, pharmacy, or lab management software, MocDoc is your perfect, comprehensive healthcare project management solution. With features such as zero maintenance, multiple device support, and incredibly secure backups, MocDoc is a fully integrated management suite that can cover all your healthcare needs.
Pros:
Monitoring and handling crucial supplies, progress, and deadlines;
Generating lab reports and smart notifications;
Automated workflow.
Cons:
Lacks customization options;
Not beginner-friendly.
MocDoc stands out from the competition because of its key features: appointment, out-patient, in-patient, pharmacy and stocks, operation theater, and laboratory management. There are also Facebook and website widgets, sms and email reports, electronic medical records, detailed reports, etc.
Pricing:
The price of MocDoc will depend on your healthcare project management needs, and you’ll need to get a custom quote.
12. Wrike
Trusted by renowned companies like Google and Nickelodeon, Wrike is one of the most popular project management options. It offers some of the best automation features to help you focus on your goals. You can also get templates for complex tasks and customize them according to your needs.
Pros:
Fantastic customizability;
A massive number of supported apps for integration;
Incredible security.
Cons:
Pricing, as it can be pretty expensive for smaller clinics;
A challenging user interface that requires special training;
The mobile app is less than great.
What makes Wrike a good choice are its excellent features, such as mobile and desktop apps, Kanban boards, Gantt charts, etc. There’s perfect workflow and task management – you can cross-tag to improve the workflow further.
Pricing:
Free – $0 (Includes basic features)
Team – $9.80 per user per month
Business – $24.80 per user per month
Enterprise – custom pricing
Pinnacle – custom pricing
There’s also a 14-day free trial.
How to choose the best healthcare project management software?
Healthcare specialists know the importance of a great healthcare project management platform. And finding the right one is undoubtedly challenging. Ideally, you want a tool that’ll improve all aspects of healthcare project management by making the workflow faster and easier, and it won’t break the bank.
Deciding on the right tool becomes easier when you know what your healthcare projects require. However, If you’re after an excellent healthcare project management tool, you must consider the features first. Go through our list above and check which features you want in a platform.
Compare different software pieces and see what each of them offers. That can help narrow down the list and bring you to prices, which will further help you choose the best tool for your needs. When everything is said and done, you’ll get a tool that will reduce your workflow and help all your healthcare projects.
Why is Ayanza the best healthcare project management software?
Considering the features that an excellent healthcare project management platform requires, the Ayanza AI project management software is undoubtedly the best choice on the market right now, and the answer to why is quite simple.
Ayanza offers all the necessary healthcare project management features a clinic, hospital, pharmacy, or lab will ever need, and it does so for an affordable price. Thanks to its AI task management capabilities, Ayanza can help transform the way healthcare organizations manage their daily activities.
Add an intuitive, easy-to-use, simple user interface and fantastic customization features, and you get one of the best AI business tools that perfectly fits all your healthcare projects.
Tips for effective healthcare project management
Before jumping to healthcare projects, you should create practical plans to fit your dynamic and agile team. Here are some tips to enhance your project management experience and get the most out of your workplace:
Setting clear objectives – To work towards your goals effectively, you should create objectives and ensure the whole team understands them. That way, you’ll avoid uncertainties and risks while completing your complex tasks.
Monitoring the workplace – When you create a project management plan, you should monitor and see the progress in the workplace. If your environment doesn’t improve, it’s time to change your plans.
Encouraging communication – Creating tension-free communication between team members is essential for the best project management execution. Without proper communication, things may go sideways.
Adapting – If this is your first time using project management tools in the workplace, you should learn to adapt to changes and follow the primary goal. You’ll need to trust the process for project management to be effective.
Conclusion
The healthcare industry is handling some of the most complex tasks in the world. Since this is the case, creating the best project management plans is essential to complete tasks and reach the desired goals successfully, and the best way to do that is with the help of project portfolio management software.
We’ve reviewed some of the best, most comprehensive project management solutions and programs. These tools and platforms are efficient, effective, and practical. They come with various advantages, disadvantages, and features at different price points.
However, Ayanza stands out because of its customizability, adaptability, and effectiveness. With its AI-powered features, systems, and teams, you will create a productive environment and communicate better, making healthcare project management quick and easy.
FAQ
How can Ayanza be helpful in healthcare?
Ayanza offers an intuitive collaboration platform to make the data-sharing experience easier and more efficient. Since the platform is AI-powered, you can create a more comprehensive work environment and establish strong communication within your healthcare community. Plus, you can set goals for yourself and your team and strive for success.
What project management software is used in healthcare?
The type of project management software used will depend on the healthcare-related organization. Some use Nifty, MocDoc, nTask, Redbooth, etc. However, these tools often lack features and are sometimes too complex for beginners. That doesn’t contribute to better collaboration and management. If you want user-friendly and intuitive software, you can use Ayanza.
Why is project management crucial to the healthcare sector?
The health sector is one of the most stressful industries. Therefore, you’ll need all the help you can get, and that’s where project management comes in. It can help people in healthcare by creating comprehensive plans for complex projects while avoiding possible risks. Moreover, project management can improve communication within a healthcare facility and build a more productive work environment.
💡 Get inspired on how to secure proper project management software for teams other than just healthcare